Paperless Vision

Even though we have heard about the paperless office for over a decade, many healthcare centers still have 95% of their information lying on desks and filed away in cabinets. This creates a host of problems for clinics.

That includes being able to retrieve them when required. Businesses are faced with the increasing costs of storing, finding and distributing reports and accessing information from across multiple locations and departments.

Electronic copies are now available to anyone with access to the database. Any document can be quickly found using keywords. If a hard copy is required it can be printed and once used, shredded and recycled.

Most offices operate under a flood of paper documents. The storage required for paper documents grows at a rate of 20-25% every year. To help meet their storage needs many companies look to off-site storage companies to store their company documents. This solves the storage problem but can be very costly depending on the size of the facility.

Paper documents must also be filed. And more importantly, filed correctly if they are to be easily retrieved with an electronic document system this function can be eliminated and employees can focus on their core responsibilities.

Once documents are filed they need to be easily accessed. Many documents are sometimes misfiled and others are simply lost. This can amount to many inconveniences.

Another problem of paper records is the difficulty in sharing documents across locations and departments. Once a document is in an electronic format they are easily shared with anyone who has access to the system. There is no longer a need to keep copies of frequently accessed documents in several places.